Here are ten tips for busy managers:
1. Write stuff down
Time management means taking notes. No-one’s memory is perfect. Everyone forgets stuff, especially when stressed.
If ideas or thoughts are distracting you, write that ‘stuff’ down too. Use a notebook, post it notes or a tool like Evernote.
2. Work the important stuff when you’re in the zone
Working when you’re not in the zone, can stress you like nothing else. And if you’re stressed, you will make mistakes which will take even more time to fix! We all have both kinds of days, so do not beat yourself up about it.It’s normal to have days when you just can’t work and to have days when you want to work for 12 hours
3. Respect your time and make it respected
Time management means delegating. Delegate everything you can. But remember, delegation means finding the right person, briefing them thoroughly and then (most importantly) letting them get on with the task.
Do not forget to take a break occasionally.
Do not always say yes.
4. Not all tasks are created equal
Time management means focussing on the really important stuff. Prioritise the important over the merely urgent. Do not let anyone change the urgent into important without a fight.
5. Stop trying to multitask
Time management does not mean multitasking! It kills your focus, and you will end up doing those multiple things less well. Great ‘multi-taskers’ actually do this:
6. Break your work into smaller chunks
An hour is a good length for a chunk. Chunks are easier to do than longer tasks that are more nebulous.
Interspace stressful chunks with easier chunks.
7. Give yourself short deadlines
You will be more focussed and productive with limited time.
More hours is not necessarily better.
Do not let tasks drag on and on.
8. Best way to start work is to start work
Doing something is better than doing nothing (not checking your email!). This will create work momentum, often enough to get cracking on something more important.
9. Hold your meetings early in the day.
Time leading up to an event is often wasted.
How many times have you attended a late meeting, only to have people chit-chat because they are going home afterwards?
Early meetings usually have more momentum, as attendees are keen to get back to work.
10. Choose one thing to achieve each day
This should be whatever will have the most impact. Achieving it will motivate you to achieve more on the less important tasks as well.
Email Jacqui Hogan or call 01494 680997